商务英语写作教程 第四版 课件 12 Reports.ppt

Chapter12 Reports

reportAreportisanorderlyandobjectivepresentationofinformationthathelpsindecisionmakingandproblemsolving.Thewriterofreportsisexpectedtocollectinformationfromalllikelysources,and,basedonnumericaldata,towriteareportwhichprovidesinformation,presentsasummaryofdiscoveriesorfindingsconcerningaspecificproblem,arrivesatadefiniteconclusion,proposesacourseofaction,and/ormakesrecommendationsonaspecificsubjectforaspecificreader.

Stepsofcreatingareport

DeterminetheScopeoftheReportConsiderYourAudienceGatherYourInformationAnalyzeYourInformationDeterminetheSolutionOrganizeYourReport

Formatsofreport

Thestructureofveryformalreportisasfollows:?TitlePage?Contents?Synopsis/executivesummary/abstract?Termsofreference/introduction?Procedure?Detailedfindings?Conclusions?Recommendations?Appendices?Bibliography/Referencelist

Thestructureofinformalreports:Asinformalreportsareusedforinternaluse,particularlywithindepartmentsandfordealingwithroutineissues,memorandumformatisoftenusedforthesereports.Thestructureforaninformalreportwithamemoformatisasfollows: To: From: Subject: Date: ?Introduction ?MainSection-findings ?Conclusions?Recommendations

TITLEWRITINGAlthoughatitlecontainsoftennomorethantwentywords,itisthemostimportantpartoftheentirereport.Itrepresentsthewholejob,astheoverallappearanceforyouorme.Examples: “Reducingtheuniversity’sutilitiescosts” “Proposed‘Flexitime’scheme” “Reasonsforshopmakingloss” “Suggestionsforcanteenimprovement” “Customercomplaints” “Highsickleavesandlowmorale” “2004annualreport” “AmarketingplanonJindao’sE-house” “Reportonstaffmotivation”

HOWTOWRITETHE“INTRODUCTION”PARTThereareusuallyfoursectionsinthe“introduction”ofastandardreport:Purpose,Background,Method