外部审核须知.docxVIP

外部审核须知 External Audit Instruction 1. 目的 Objective 取得和保持“符合证明”和“安全管理证书”的有效性。 To obtain and maintain the effectiveness of documents of compliance and safety management certificate. 2. 适用范围 Scope of Application 公司与船舶的SMS 外部审核。 The SMS external audit of company and vessel. 3. 定义 Definition SMS 外部审核（简称SMS 外审）指主管机关或其授权机构对公司SMS 是否符合ISM/NSM规则和国内外强制性规定以及公司和船舶的安全和防污染运行是否符合公司SMS 文件规定的审核，包括公司“符合证明”和船舶“安全管理证书”的初次审核、换证审核、年度审核/中间审核和临时审核等。 SMS external audits refers to the competent authority or its authorized organization to company SMS whether to conform to the rules and NSM ISM/mandatory provisions and the domestic and foreign company and ship safety and pollution prevention operation compliance with company SMS documents prescribed audit, including the initial audit, repeat audit, annual audit/intermediate audit and temporary audit etc. of company “documents of compliance ” and ship safety management certificate . 4. 职责 Obligation 指定人员负责SMS 外审及向审核机构报告SMS 情况。 Designate personnel to take charge of SMS external audit and report the SMS situation to audit authorities. 5. 工作过程 Course of work 5.1. 公司“符合证明”的审核和管理 The audit and management of company “documents of compliance” 5.1.1. 审核准备 Prepare for audit 5.1.1.1. 完成公司内审，对内审中发现的不符合规定的情况已纠正完毕； Complete company internal audit, the unconformity situations during the internal auditing have already corrected; 5.1.1.2. 已召开SMS 有效性评价会并已发出会议决议； Already held SMS validity evaluation meeting and has issued a conference resolution; 5.1.1.3. 备妥申请审核应附送的各种材料。 Keep ready for various materials which shall be required for audit. 5.1.2. 审核申请 Audit application 审核申请报告由指定人员按主管机关《航运公司安全管理体系审核发证规则》的规定起草并提交。 Audit application report should be drafted and submitted by designated personnel, which should be according to the provisions of Shipping Company Safety Management System Audit Issuing Rules. 5.1.3. 审核配合 Audit cooperation 5.1.3.1. 指定人员接到审核