Modern Business Writing Fasset（现代商务写作Fasset）.doc

Enhancing Business Writing Skills Facilitated by Mosedimosi Business Training September to October 2009 ALL RIGHTS RESERVED COPYRIGHT The views expressed in this document are not necessarily those of the Seta’s. Table of Contents Module 1 4 Planning and constructing documents 4 Cultivate your writing skills 5 Set the objective(s) 6 Purpose and Scope 8 Planning the document 9 Module 2 16 Mind Maps 16 Structure of draft report 19 Tactics to get rid of writer’s block 24 Module 3 25 The foundations of your writing skills 26 English a complex language 27 Grammar 30 Word use 33 Pomposity 39 Verbs 41 Sentences 44 Paragraphs 45 Punctuation 47 Module 4 54 Producing documents which are clear, effective and professional 54 Ambiguity 54 Choosing the correct tone 55 Style in business writing 57 Ten principles for effective writing 60 Module 5 61 Document types, layout, structure and content 61 Checklist: Inter-office memos 62 Structure of a letter 64 Business letter examples 68 E-mail 80 Informal reports 88 Proposed structure of final report 94 Report writing - example of an executive summary 95 Example of a structure of a business plan 96 Financial and statistical reports 97 Guidelines for writing an effective précis 100 Persuasive report writing 102 Preparing the Notice 105 A specimen agenda of a routine board meeting 111 The minutes of a meeting 112 Specimen minutes of a monthly board meeting 119 Module 6 121 Analysing and editing your own documents 121 Proof reading 121 Editing 122 Presentation 123 Document polishing check-list 127 Gunnings Readability Index (The fog index) 128 Where do you go from here? 130 Can you raed tihs? Olny srmat poelpe can. 131 To learn is to change. Education is a process that changes the learner. George B Leonard Module 1 1 Planning and constructing documents After attending this module delegates will be able to Understand the need and importance of written communications in their business environment State the objectives an